9-Point Meeting Checklist

Follow these simple steps to make your meetings painless as well as productive.

by PTO Today Editors

04/08/2022

1. Publicize It

Publicize the date, time, and purpose.

2. Be Punctual

Start on time.

3. Make Introductions

Introduce yourself.

4. Stay on Track

Follow the agenda.

5. Use Names

Acknowledge people by name.

6. Manage Discussion

Encourage members to speak up, but don’t allow the discussion to get repetitive or argumentative. Ensure that both sides are heard on controversial issues. Follow the basic principles of Robert’s Rules for motions, seconds, and voting.

7. Don't Dwell on Details

Let committees do the detail work; the general meeting is for tackling broad concerns.

8. Take Minutes

Ensure that minutes are taken.

9. Clean Up Afterward

Replace the chairs, throw away your coffee cups, and turn out the lights. Be courteous guests. The custodians are already busy cleaning up after students.

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